Know steps to Enable and Manage external contact in Office 365 Groups

You may have stumble upon situations before where you have to share your content with external users. According to Office 365 Support team members, these users can be your clients, contractors, vendors, or consultants working with you to review and edit your content. So, in order to make their appearance easy, you need to enable and manage external contact or also known as guest access in office 365 groups.

Guest access in office 365 groups allows you and your team members to collaborate with people from outside of your organization. For this, you need to grant them access to your group conversations, files, calendar invitations, and notebooks for easy conversation. Only group owners can grant access to a guest. Learn how to enable and manage external contact (guest access) in office 365 groups.

Steps to use guest access

External sharing outside your organization is an important feature that allows you to team up with:

1.       Those users who don’t have access to your office 365 account, but granted the access to your site or document.

2.       People who are not employees of your organization.

3.       A client, consultant, vendor or a third party who have interest in your site or content.

In the past, External Sharing or guest access was limited to only SharePoint Team Sites. So, office 365 added a new feature in their groups that broadens your standard document library and team sites.

It mainly consists following areas:

1.       Your conversations

2.       OneDrive like document library files

3.       Your Notebook that is OneNote for informal notes

4.       Group calendar

5.       SharePoint Site that is connected to the group

Follow the simple steps to Enable and manage external contact on Office 365 Groups

1.       First of all, you need to enable guest access at tenant level. Only an administrator can identify and activate external sharing for a tenant.

2.       After that, you have to enable guest access for office 365 groups to share content from groups.

3.       Next, invite external members to office 365 groups.

4.       Then external user will get an email message that tells them to participate in office 365 group chat.

5.       The user needs to enter verification code in order to get the access in office 365 group.

6.       Now, user has the external access to the invited group. According to the access rights, they can perform certain activities on the group.

That’s how you can easily enable and manage guest access in office 365 groups. In any case, if there any problem arises, then we suggest you to take Microsoft 365 Support. After making a call at toll-free number and getting establish with deft professionals you can grab appropriate guidance to resolve any problem.